- Vaccines, Medicine, Durable Medical Equipment, and Retail Products
- Assets
- Medical and general supplies
- 1D and 2D
- Manufacture barcode
- Customize and print your own barcodes
- Quotes and Recurring Invoices
- Gift Cards, Promotions, Discounts, Coupons
- Customizable Invoices and Receipts
- By Lot Number, Break-Open, and Expiration Date
- By Program Type (VFA, VFC, 340B, Family Planning, etc.)
- FIFO, LIFO, Location Transfers, and more
- Sales Commissions and Volume
- Inventory Levels and Expiring Inventories
- By Date, Location, Provider, and Patient
- Unlimited Locations, Providers, and Users
- Multi-Location Tracking and Transfers
- Full System Auditing and Tracking
- HIPAA
- HITECH
- ADA
- MFA and IP Address Based Security
- Role-Based Access Control
- Regular Vulnerability Scans and Penetration Tests
- Any Device in Any Browser
- Automatic Software Updates
- No Local Database or Equipment Management
Hover over each for more information
- Track unique lot types like VFC, VFA, 340B as well as various programs
- Partial dispensing
- Create and print patient Rx labels
- Create and print custom 1D or 2D barcodes
- Purchase orders with approval levels
- Low on-hand and expiration alerts
- Inventory transfers between locations
- Comprehensive reporting gives real-time insight into the needs and growth of each location individually or company-wide
- Asset tracking
- Real-time visibility into network of locations
- Reserve items from stock to assist in costing
- Track surgical supplies
- Inventory management that includes low stock and expiration alerts
- Preference Cards
- Purchase orders with approval levels
- Inventory transfers between any location
- Comprehensive reporting
- Asset tracking
- Track injectables, retail products, kits, treatment packages, gift cards and services
- Promotions, discounts, gift cards, sales commission tracking and sales tax calculations
- Low on-hand and expiration alerts and inventory transfers between any location
- Inventory management and comprehensive reporting give real-time insight into the needs and growth of each location individually or company-wide
- Purchase orders with approval levels
- Asset tracking
- Real-time visibility into network of locations
- Create lab orders and track patient prescriptions
- Integration with your Frames Data account for wholesale pricing and product catalogs
- Integration with Vision Web for electronic submission of lab orders
- Contact lens sales and sales tax calculations
- Low on-hand alerts
- Inventory transfers between locations
- Comprehensive reporting gives real-time insight into the needs and growth of each location individually or company-wide
- Asset tracking
- Rental tracking usage including by serial numbers
- Create and manage recurring invoices
- Price modifiers for sold verses rented or insurance
- Customizable Delivery Tickets
- Group products together in kits
- Multi-location support with inventory transfers, real-time reporting and alerts
- Purchase orders with approval levels
- Asset tracking
- Track rental equipment usage including serial numbers
- Retail sales, rentals, sales tax tracking and calculations
- Kit equipment
- Customizable Delivery Tickets
- Recurring invoices
- Purchase orders with approval levels
- Inventory transfers between locations
- Comprehensive reporting
- Asset tracking
- Track injectables and controlled substances
- Track lot numbers and expiration dates
- Waste management with exportable reports
- Retail sales of DME and sales tax calculations
- Comprehensive reporting gives real-time insight into needs and growth of each location individually or company-wide
- Purchase orders with approval levels
- Low on-hand alerts
- Inventory transfers between locations
- Asset tracking
- Infusion therapy tracking
- Track usage from bulk inventory to create formulas and tinctures
- Retail sales of supplements and diffusers
- Track sales tax and sales commissions
- Inventory management with lot number and expiration date tracking
- Low on-hand alerts
- Comprehensive reporting
- Purchase orders with approval levels
- Tracking by lot numbers with low on-hand and expiration alerts
- Sales of supplements and DME with sales tax calculations
- Track meds from multiple sources
- Create and print patient Rx labels
- Purchase orders with approval levels
- Inventory transfers between locations
- Comprehensive reporting
- Asset tracking
We are supply-chain and medical inventory experts.
While inventory software is not the primary focus of Practice Management, Electronic Health Record or general accounting software, our system was developed by experts with extensive supply chain and inventory management experience.
Additionally, FlexScanMD is tightly integrated with most Practice Management or Electronic Health Record systems.
That is why FlexScanMD is the #1 medical inventory management software system.
Poor inventory management leads to financial loss that most Practices do not quantify.
Here are just a few ways your Practice is losing money each month without having quality inventory management in place:
- Not having product on the shelf when a client is ready to purchase
- Having too much product that doesn’t sell
- Having to throw away expired items
- Running out of supplies, PPE, etc and having to pay a premium price at a local retail store for last minute replenishes
- Wasted employee time spent on manual, physical inventory counts
- Slower workflow due to manual entry of inventory used
- Data entry errors
- Buying stock when other locations have excess
- Lost tax write-offs due to incorrect inventory valuations
- Inability to track patients who received recalled product batches
- Theft
Because FlexScanMD enables their clients the highest level of inventory control, they save more money than it costs them for service.
Continuing to use Excel for inventory management is equivalent to going back to 100% paper charting and file cabinets. It is antiquated, slow, prone to errors, full of forgotten data entry, has minimal reporting abilities, zero audit trails, and is not HIPAA compliant.
FlexScanMD can be accessed by you online from anywhere in the world and provides instant, real-time stats, reports, and alerts! Working across multiple locations is a breeze and having audit trails of who did what is priceless.
Another way to look at this…
Imagine if every time you went to the grocery store checkout that you had to manually enter every single item you are purchasing into an Excel spreadsheet? That store would quickly go out of business.
With FlexScanMD in your Practice, you will also be able to use scanners to quickly scan items out of Inventory. Like a grocery store, this is quick, accurate and provides you with the real-time data and metrics you need to run a highly successful Practice!
Every successful and growing company across all industries uses Cloud-based systems (also known as Saas – Software as a Service). Whether it is your email provider, bookkeeping, Electronic Health Record or Practice Management system or simply your Payroll service, most likely it is a Cloud-based (on the Internet) service.
Having everything in the Cloud (internet) means you have instant redundancy with back up measures, real-time access and you are always using the latest version of the system. Nothing to download, install, re-install, or worry about a complete loss of your hard work and data due to fire, theft or equipment failure.
While Software as a Service (Saas) means you pay annual or monthly fees rather than a large up-front expense, it also means that your Software is always running, you never need to ‘buy the latest version’, and customer support is always just a phone call or email away.
Plus, you do not need to pay for an IT staff or have the ongoing expense of maintenance and upkeep for in-house servers and devices.
No worries, FlexScanMD will send email alerts to whomever you wish, and display these alerts on the main screen. You will always know which items are expiring, within a time parameter of your choosing, giving you plenty of time to use that stock so it doesn’t go to waste.